PF & ESI Registration and Returns

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PF & ESI Registration and Returns

Provident Fund and Employee State Insurance — registration, monthly contributions, ECR filing, and annual returns for employers across India.

PF (Provident Fund) and ESI (Employee State Insurance) are two of the most important social security contributions for employees in India. Both are mandatory for establishments meeting the threshold criteria — and non-compliance attracts heavy penalties, employee grievances, and inspections from the respective authorities.

Provident Fund (PF) — EPFO

Applicability — Establishments with 20 or more employees — mandatory registration with EPFO
Wage ceiling — Mandatory for employees earning up to Rs. 15,000/month (basic + DA). Voluntary for higher earners.
Employee contribution — 12% of basic + DA
Employer contribution — 12% of basic + DA (3.67% EPF + 8.33% EPS)
Monthly filing — ECR (Electronic Challan cum Return) — due by the 15th of the following month
UAN allotment — Universal Account Number allotted to every new employee — portable across jobs

Employee State Insurance (ESI) — ESIC

Applicability Establishments with 10 or more employees with gross wages up to Rs. 21,000/month
Employee contribution — 0.75% of gross wages
Employer contribution 3.25% of gross wages — 3.25% of gross wages
Monthly contribution — Due by the 15th of the following month
Benefits — Medical, maternity, disability, and dependent benefit to covered employees and families
Return filing — Half-yearly return — April 11 and October 11

Our PF & ESI Services

PF registration establishment registration on EPFO portal
ESI registration — establishment registration on ESIC portal
UAN allotment — for all new employees, including KYC linking
Monthly ECR filing — PF challan and return by the 15th every month
ESI monthly contribution — challan generation and deposit tracking
Half-yearly ESI return — April and October filing
PF withdrawal assistance — Form 10C, Form 19 for employee withdrawals and pension transfers
PF transfer — Form 13 for PF account transfer when employees change jobs

Frequently Asked Questions

01 What is the penalty for not registering with EPFO/ESIC when required?

Non-registration attracts a penalty equal to the arrear contributions plus damages of 5–25% of arrears (depending on the delay period) under the EPF Act. ESIC violations can result in prosecution and fines up to Rs. 10,000. We handle registration and also assist with regularization of historical defaults.

02Can employees opt out of PF?

Employees earning above Rs. 15,000/month at the time of joining can opt out of PF. Employees already contributing to PF cannot opt out. The employer still contributes 1.16% of wages towards EDLI (Employee Deposit Linked Insurance) for all PF members.

03 What is UAN and why is it important?

UAN (Universal Account Number) is a 12-digit number allotted to every PF member by EPFO — it remains constant throughout the employee's career across different employers. UAN linking allows employees to check their PF balance, download passbook, and transfer PF online.

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